Lesvos Solidarity (LeSol) is a grassroots organisation based on Lesvos Island, Greece. LeSol has been operating since 2012. LeSol’s community believes in an open society free of racism, fascism, and discrimination. LeSol is an assembly-run organisation and the participation of refugees in shaping knowledge and skills is vital for integration and social inclusion.
LeSol’s mission is to provide community-based solidarity spaces and its vision is to inspire society and to expand its solidarity model, which promotes equality, trust, and respect for each other and for the environment, creativity, empowerment, and active participation.
Project / Department
Finance Unit, Lesvos Solidarity
Open ended contract (3 months probationary period)
Full time, 40 h/week
Overview of Project and Position
The Finance Coordinator leads the financial team of Lesvos Solidarity and controls all financial movements for the organization. The role also includes reporting regularly to the AMKE members and to the whole team in order to support strategic decision process, and ensure access to relevant information about the organization’s financial situation to all employees of Lesvos Solidarity.
Key objectives / responsibilities of the role
Coordinate tracking and processing of all transactions in compliance with national regulations including all invoices, monthly payroll remittances, travel expenses and cash management.
Develop, update, and oversee the successful implementation of Standard Operating Procedures (SOPs) for all finance related processes including procurement.
Develop, manage, and update policy and internal controls for financial management and finance related supply chain procedures including the implementation of anti-corruption procedures andpolicies in all offices.
Develop and monitor budgets for all projects and departments and provide timely and accurate reporting.
Work in close collaboration with the fundraising team to monitor the expenditure of funds according to funding agreements and continuously update the fundraising pipeline report.
Reconcile assets and inventory across projects / departments to the General Ledger Accounts in close collaboration with the Logistics Team.
Collect, analyse, and interpret data for monthly financial close, reporting and forecasting.
Create and distribute monthly financial reports and forecasts on expenditures, (contributed) revenue and cash flow to support decision making process of the coordination team.
Handle billing problems and disputes.
Review and reconcile all accounts during month-end close.
Keep up to date and communicate all changes of national rules, regulations, and policies regarding operational issues such as vendor selection, procurements, financial management, contracts and grants, inventory management etc.
Manage finance, procurement and admin related external audits.
Facilitate the implementation of custom changes to the accounting system.
Maintain filing system for financial and accounting documents.
Assign duties, supervise, train, and appraise Finance unit employees.
Foster and maintain a respectful work environment where an atmosphere of trust and integrity prevails, and everyone is accountable for one’s conduct and performance.
At least 3 years of experience in financial management, preferably with NGOs
Ability to keep clean records and produce analysis with data
High degree of confidentiality
Excellent interpersonal skills
Ability to influence and advise without any ethical or legal compromise
Time management skills
Flexibility and ability to handle new tools and software
Open to different cultures, social backgrounds and ideas
Ability to work in an unstable and changing environment